Event Planners Share Their Top Tips for Great Events
Our team of event planners – with a cumulative experience of 250 years over tens of thousands of events with millions of guests – recently sat down and shared some of their top tips for planning and hosting a great event. From weddings and mitzvahs to conferences and galas, they’ve handled almost every kind of event, successfully navigating any obstacle and challenge from furniture not showing up to furniture collapsing minutes before guest arrivals; from torrential downpours on a day with a zero percent chance of rain to soaring temperatures resulting in blackouts and no air-conditioning; and from guest counts increasing last minute requiring food to seemingly multiply to a featured dish disappearing hours before service. They’ve seen it all and successfully managed the challenges with such poise and grace that the guests – and often the hosts – didn’t even know that there was a problem.
Read on to discover our top tips or check out some winter event ideas to get your party planning juices flowing!
Food & Beverage Tips
Include fun beverage choices for non-drinkers.
We’re coming across more “sober-curious” guests who want to enjoy fun, beautiful, instagramable drinks without the hangover. Provide a variety of juices and soft beverages and make sure you have at least one specialty zero-proof cocktail for guests to enjoy.
Plan to accommodate multiple dietary preferences and restrictions.
Allergy-free, vegetarian, gluten-free, vegan–know who’s eating what. Knowing what dietary preferences and restrictions your guests have and communicating that with your planners ensures that everyone feels included and can enjoy all aspects of the event. We’re encouraging hosts to go a step further and build a menu that already accounts for various diets.
Event Timing Tips
Event Planning Tips
Spend enough time planning.
Engage your planner and review your event details to confirm your event needs. Any changes should be made well in advance of the event. What may seem like a small change may have a domino effect and impact many other factors of your event. Proper planning and consulting with your event planner can save everyone headache and money in the long run.
Be comfortable with your backup plan.
This is probably the most emphatically agreed upon tip from all of our planners. It’s important to not just have a backup plan, but be comfortable with it! In fact, the more comfortable you are with your backup plan, the better everything else will be. You’ll be confident going into your originally planned event because you know you have a contingency plan that will work and be wonderful; and if plans go awry, you’ll be ready to act upon your contingency plan quickly and seamlessly.
Updated Winter 2024 – 2025
Related Posts
No records found for the
search criteria entered.
-
Exciting Events Around New York: January 2025
Check out live music, film, art and more at our partner venues this month...
-
Exciting Events Around The Bronx: January 2025
Check out community celebrations, outdoor events, and unique experiences in the Bronx this month...
-
Exciting Events Around New York: December 2024
Check out live music, film, art and more at our partner venues this month...